Policies

The FYHA has adopted the following Club policies.


ZERO TOLERANCE

The FYHA has adopted a "Zero Tolerances" with regard to violations of CBHL and/or FYHA Guidelines. Violations will result in disciplinary actions or sanctions that include, but are not limited to: verbal reprimands, written reprimands, games suspensions, season suspensions, and (in extreme cases) termination from the FYHA.


DRUG AND ALCOHOL POLICY

It is the policy of the FYHA to maintain an environment free from drug and alcohol abuse and its effects.


HARASSMENT/ABUSE

The FYHA is committed to providing an environment free from all forms of discrimination and from conduct that can be considered harassing, coercive, or disruptive including sexual harassment. Failure to adhere to FYHA's policy against harassment by a FYHA member could result in disciplinary action up to, and including termination from the club.


ROLES & RESPONSIBILITIES


PLAYERS

  • Adhering to USA Hockey/CBHL governing rules, regulations, policies, and procedures as well as by-laws and decisions as determined by the FYHA Board of Directors.
  • Following the FYHA Players Code of Conduct.
  • Attending all required suspension hearings.

COACHES

  • Adhering to USA Hockey/CBHL governing rules, regulations, policies, and procedures as well as by-laws and decisions as determined by the FYHA Board of Directors.
  • Following the FYHA Coaches Code of Conduct.
  • Enforcing player discipline
  • Ensuring that player suspensions are served.
  • Attending all required suspension hearings.

PARENTS/SPECTATORS

  • Adhering to USA Hockey/CBHL (as applicable governing rules, regulations, policies, and procedures as well as by-laws and decisions as determined by the FYHA Board of Directors.
  • Following the FYHA Parent/Spectator’s Code of Conduct.
  • Paying player portion of fees and coach’s cost for all team tournaments, regardless if able to attend or not.

DISCIPLINARY AFFAIRS COMMITTEE

  • Enforcing FYHA disciplinary actions.
  • Ensuring disciplinary procedures are consistently applied/followed.
  • Monitoring player and coach penalties and suspensions
  • Acknowledge and respond to all disciplinary issues and grievances in a timely manner.


Tryout and Supplemental Tryout Policy


Purpose: This policy concerning tryouts and team player selections is intended to prescribe a general procedural framework for the tryout structure, evaluations of participants and selections of team players, while reserving flexibility to the Hockey Director and Board of Directors. The policy intent is to be transparent and equitable to all potential players and parents. Roster spots will be open to any players who attend tryouts. Prior playing experience with FYHA (aka The Frederick Freeze) will not be a factor in determining which players make a travel roster. There will not be any roster spots automatically reserved for FYHA players.


Tryout Schedule and Format - The schedule for tryout sessions shall be determined by the Hockey Director and posted to www.frederickjrfreeze.com at least 10 days prior to the first tryout session. The schedule shall include the locations, dates and times of the tryout sessions, the participant groupings and the assigned dates and times of their sessions. The schedule is subject to change at any time by the Hockey Director. Schedule changes and informational updates shall be posted at www.frederickjrfreeze.com as soon as practicable. 


All players must register online at www.frederickjrfreeze.com for tryouts and pay the registration fee. Payment can be made online via credit card, or in the form of cash or check at the registration desk prior to the player taking the ice for their first tryout session.


This registration fee will be non-refundable in whole or in part regardless of the number of tryouts attended by the player. No exceptions. This fee does not apply towards the yearly season dues. 


Players should arrive at the first tryout session 1.5 hours early to check in and receive their tryout jersey. 


The tryout format will consist of up to three sessions of skill evaluation and/or scrimmage at the discretion of the Hockey Director. Each session will be at least fifty (50) minutes in length. Each player is expected to attend every tryout session unless otherwise specified by the Hockey Director or granted special permission by the Hockey Director. Any and all exceptions will be brought forward by the Hockey Director to the Board of Directors for approval.


Evaluation of Tryout Participants - Each evaluation will be attended by a panel of reviewers. Members on this panel include the Hockey Director, head coaches, and other independent evaluators with hockey knowledge. Each evaluator will complete a form for each player consisting of numbered scores and notes. These score sheets will be compiled to ensure consistency and combine scores into a cumulative average per player. 


From these scores, all players are ranked. Once the final skate is finished, the selection panel reviews the rankings and deliberates on the team. The Hockey Director and Head Coaches have the most heavily weighted vote. The Hockey Director is the only person with veto power and full accountability. All questions regarding player selection should be directed to the Hockey Director. 


Team Player Selections and Offers – Once a team has finished their tryout schedule, the numbers of the players who make each team will be posted to www.frederickjrfreeze.com as soon as possible, with a target of 48 hours, and emails will be sent to families. 


Acceptance of Team Player Positions and Registration – A roster deposit must be paid online via credit card, or in the form of cash or check at the registration desk prior to the player taking the ice for their first tryout session. This deposit will secure the players position on a roster best suited for that player as determined by the tryout evaluators.


If a player chooses to decline a roster placement, that player will have 48 hours to notify the Hockey Director, Head Coach, and Treasurer of their withdrawal from the Freeze. Once a player declines a roster placement, their deposit will be returned. The registration fee will not be refunded. If the Hockey Director, Head Coach, and Treasurer are not notified within 48 hours, it will be the Freeze Organization’s understanding the player wishes to keep the roster placement and the roster deposit payment will be deposited and no longer refundable. 


Supplemental Tryout(s) and Format - Supplemental tryout sessions may be conducted as determined by the Hockey Director with approval by the Board of Directors. Supplemental tryout sessions may occur anytime up until rosters are finalized. A notice of supplemental sessions will be posted at www.frederickjrfreeze.com as far in advance of the supplemental sessions as practicable. The notice shall state the location(s), date(s), time(s) of supplemental session(s), and the Team(s) for which the session(s) will be conducted. The required qualifications for participants in the supplemental session include, but are not limited to, players who did not attend Frederick Freeze tryouts: 


  • Players who could not attend the three required tryout sessions 
  • Due to injury (requires a note from a physician) 
  • Due to a move to the area after tryouts have been conducted 
  • Players who were cut from other programs who may be able to complete the current Freeze rosters (requires Board of Directors approval before an invitation will be granted) 

Participants will be evaluated by the Hockey Director and other persons as designated by the Hockey Director. Selections and offers of team player positions, if any, shall be made by the Hockey Director at his sole discretion. The supplemental tryout format may consist of one skill evaluation session, one scrimmage session, or small area game session (if possible) as determined by the Hockey Director.


Player Absence Policy


Travel hockey requires a significant time and financial commitment. Frederick Freeze teams usually practice at least twice a week at Skate Frederick. Additionally, Freeze teams may average 30-50 games per season, from the first week of September through mid-March. This includes pre-season games, non-league games, league games, tournaments and playoffs. 


Frequent and lengthy absences disrupt coaches’ practice plans, impact team dynamics, and can adversely impact on-ice, team performance. 


Purpose: This policy concerning player absence is intended to prescribe a general procedural framework to address missed practices and/or games. 


FYHA requires that travel players not miss more than two (2) practices and/or games on an unexcused basis during the course of a season, from the first official practice through the completion of the CBHL playoffs.  Excused absences will be defined as: 


  • Illness/Injury - A note from the treating physician may be requested by the head coach.
  • School function - A note from the teacher may be requested by the head coach. 
  • Religious functions 


When possible, the head coach and team manager must be informed in advance of the impending absence. All other absences will be considered unexcused. 


 Beginning with the third unexcused absence and beyond, whether a practice or game, at the head coach’s discretion, players may be a healthy scratch for up to one (1) game. While a healthy scratch, the player will be required to be in attendance. 


In addition, there will be a discussion with the player and his/her parents with the hockey director and head coach as to the athlete’s commitment to the program.

Refund/Credit Policy Due to Player Injury


Purpose: This policy concerning refunds/credits due to player injury is intended to prescribe a general procedural framework in the event a player is injured from the time a roster spot is accepted until the season is completed. The policy’s intent is to be transparent and equitable to all potential players and parents. 


If a player and family is in good standing, a refund/credit may be issued in the following circumstances: 


  • The player sustains an injury prior to the start of the season that will not allow the player to return during the season: 
      • Requires a letter from the treating physician.
      • The player will be removed from the official roster.
      • A second year player at the highest level offered by the Frederick Freeze organization will be issued a refund on all funds, minus registration fee, paid to FYHA prior to September 1st. All other players will be issued a credit toward the next season on all funds paid, minus registration fee, to FYHA prior to September 1st. As an exception, a player who is cut at the next season’s tryouts will receive a refund on all funds paid, minus registration fee, to FYHA prior to September 1st of the previous season. 
  • The player sustains an injury during the season that will not enable the player to return during the season:
      • Requires a letter from the treating physician.
      • If the injury occurs prior to roster finalization on December 31st, the player will be removed from the official roster.
      • A second year player at the highest level offered by the Frederick Freeze organization will be issued a 50% refund on all funds, minus registration fee, paid to FYHA prior to September 1st. All other players will be issued a 50% credit toward the next season on all funds paid, minus registration fee, to FYHA prior to September 1st . As an exception, a player who is cut at the next season’s tryouts will receive a 50% refund on all funds paid, minus registration fee, to FYHA prior to September 1st of the previous season.
      • If the injury occurs after roster finalization on December 31st, the player will be retained on the official roster.  
        • No players will be issued a refund/credit. 
  • The player sustains an injury during the season and the player will be able to return during the season:
      • Does not require a letter from the treating physician.
      • The player will remain on the official roster.
      • No players will be issued a refund/credit.